District Court Jobs in NYC for Executive Assistant

Job Description:

The United States Court of International Trade is currently accepting applications for an Executive Assistant. This position reports to the Clerk of the Court.

Job Responsibilities:

  • Provide statistical analysis and prepare summaries, reports and data for Clerk’s Office use as well as for the judges and other agencies.
  • Prepare and distribute agendas for meetings and conferences. Act as secretary for meetings by taking notes, drafting, editing and distributing the minutes.
  • Coordinate all actions pertaining to management studies and analyses. Test, analyze and evaluate research data.
  • Manage the Clerk’s calendar by coordinating meetings, establishing the Clerk’s training and travel schedules, and managing the Clerk’s deadlines.
  • Coordinate and arrange the Clerk’s travel and prepare travel vouchers in accordance with policies and regulations.
  • Consult and coordinate with the Clerk’s Office units on behalf of the Clerk of the Court. Follow up on action items.
  • Assist with special projects assigned to the Clerk of the Court, Committees of the Court and the Chief Judge.
  • Read, direct and respond to written correspondence. Prepare, edit and proofread correspondence, documents, and other material, such as, spreadsheets and reports.
  • Manage the Clerk’s communications by screening, answering and directing phone calls and e-mail correspondence.
  • Receive and screen visitors. Research inquiries and develop responses.
  • Respond to inquiries and provide assistance to internal and external contacts while maintaining confidentiality of sensitive matters.
  • Serve as the Office Manager ensuring the smooth operation of the office and provide oversight and guidance to temporary assistants and interns assigned to the office.
  • Prepare reports, summaries, findings, and other recommendations.
  • Manage, plan, coordinate, and lead teams for court events and conferences.
  • Act as liaison with Court committees, staff and judges as well as outside entities such as agencies, attorneys, other federal courts, the Administrative Office of the U.S. Courts, and the public.

Job Requirements:

  • The selectee to a high-sensitive position is subject to an updated background investigation every five years.
  • The selectee is subject to a background check and/or investigation and subsequent favorable suitability determination.
  • Applicants selected for interviews must travel at their own expense.
  • Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
  • Federal court employees are appointed under the excepted service.
  • Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit.
  • The federal courts are Equal Employment Opportunity Employers.

Qualification & Experience:

  • A bachelor’s degree from an accredited college or university is required.
  • Must possess excellent written and oral communication skills, including the writing, editing and proofreading of documents for spelling, grammar, punctuation, style, abbreviations, and correct legal citation formats.
  • Experience must demonstrate skill and ability to manage an executive office in a professional environment, the ability to exercise mature judgment, and the ability to maintain confidentiality and discretion.
  • Must have at least two years of progressively responsible specialized administrative or professional experience.
  • Specialized experience is progressively responsible experience that is in, or closely related to, the work of the position that has provided the knowledge, skills and abilities to successfully perform the duties of this position.
  • Ability to accurately and promptly give and receive information, including the ability to use tact and diplomacy in dealing effectively with all levels of managers, staff, judges, and internal and external customers.

Job Details:

Company: United States Courts

Vacancy Type: Full Time

Job Functions: Management

Job Location: New York, NY, US

Application Deadline: N/A

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