TX HHS Jobs Hiring Near Me – CCL Administrative Asst

Job Description:

The Texas Health and Human Services Commission (HHSC) seeks a highly qualified candidate to fill the Administrative Assistant position within the Child Care Regulation program of the HHSC Regulatory Division. This position provides administrative support to Child Care Regulation inspectors and unit supervisors. The position must appropriately handle sensitive and confidential information. This position processes mail, retains a record management system, enters and compiles data, and routinely maintains program communication via telephone calls, emails, and face-to-face interactions with staff and the general public. This position coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. This position manages the data entry of applications for child care licenses, reviews and processes registered child care home applications, and provides case management of listed family homes under the jurisdiction of Child Care Regulation. This position maintains and improves knowledge and skills related to administrative functions in order to support the mission of Child Care Regulation.

Job Responsibilities:

• Processes mail by ensuring items are delivered to appropriate recipients and retains a record management system for hard-copy files. Makes copies and compiles packets of information for mass distribution to child care providers. (15%)
• Performs other duties as assigned and required to maintain unit operations. (5%)
• Maintains broad knowledge of program functions and requirements to provide program and agency information and/or make referrals to other community resources when triaging calls to agency offices. Professionally handles all incoming telephone calls and greets visitors. Works cooperatively with other building employees to provide rotating, back-up support for switchboard coverage. (30%)
• Attends work regularly in accordance with agency leave policy.
• Coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. (5%)
• Performs data entry into the Child Care Licensing automated system (CLASS) and other electronic systems. Data entry tasks include entering applications for child care licenses. Processes applications for registered child care homes, including reviewing for accuracy and completeness and conducting searches of relevant databases before an application is accepted.
• Processes applications and performs case management tasks for listed family homes, including communication with these child care providers, processing any provider changes, tracking fees and background checks, and completing letters for auto-suspensions and revocations. (30%)
• Transcribes meeting notes and creates other documents to support the work of Child Care Regulation. Coordinates and schedules meetings and conferences using an automated system. Processes personal and unit travel. (15%)

Job Requirements:

• Working independently in a fast-paced environment.
• Working in an office supporting several staff members.
• Effective verbal and written communication.
• Establishing and maintaining effective working relationships, both internally and externally.
• Operate office equipment including computers, phones, fax machines, copiers, scanners and printers.
• Maintain confidential information.
• Interact with all levels of staff.
• Operate word processing software, such as Outlook, Excel, Word and other computer applications.
• Understand written and verbal instructions.
• Effectively handle and prioritize multiple assignments in a dynamic environment.
• Research and analyze data from different sources.

Qualification & Experience:

• Graduation from high school or equivalent
• One (1) year full-time administrative support, general office, clerical, secretarial experience.

Job Details:

Company: Tennessee Valley Authority

Vacancy Type: Full Time

Job Functions: Utilities

Job Location: Houston, TX, US

Application Deadline: N/A

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