ADMINISTRATIVE COORDINATOR Hiring Near Me at State of Louisiana

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

LOUISIANA STATE PENITENTIARY

Angola, LA

• 
  Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Alternative work schedules including 4/10’s or work from home MAY be an available benefit for certain positions upon meeting the policy requirements.

• 
  DETAIL: The selected employee may be required to serve a trial detail prior to being permanently promoted.
• PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment, if selected.
• TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

• 
  Exams and License Requirements
  • Applicants must have Civil Service test scores for 8500-Office Support Examin order to be considered for this vacancy unless exempted by Civil Service rule or policy.
    • If you do not have a score prior to applying to this posting, it may result in your application not being considered.
      • Applicants without current test scores can apply to take the test here.
    • Applicants claiming exemption from testing requirements under Civil Service Rule 22.8(a) Vocational Rehabilitation Services should submit a Vocational Rehab letter as either an attachment in LA Careers, a fax to (225) 342-5968, or by mail by close of this announcement.
    • To claim this test exemption, mark this selection and any others on Agency-Wide Question “Check all that apply.”

• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
  • Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • Failure to provide your qualifying work experience may result in your application not being considered.

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
  • This Agency is a Drug Free Workplace.
• To view and apply to any of our other postings we currently have available, click HERE.

The Louisiana Department of Public Safety and Corrections – Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Chassity Rheams

Louisiana State Penitentiary

Human Resources Department

Ph: (225) 655-2055

Fax: (225) 342-5968

Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:
Experienced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department’s records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.