Office Associate – Illinois Jobs

Job Description:

Under direction of the supervisor, performs complex, specialized clerical services for a team or teams of supervisors and professional child welfare and/or child protection staff; prepares and keyboards a variety of complex materials;

Job Responsibilities:

• Provides clerical office support as a secretary to the team supervisors and professional staff; makes travel and meeting arrangements for team members; follows oral and written instruction, gaining experience and knowledge in applying evolving automated office equipment and technology to complete tasks.
• Orients professional and other clerical staff regarding Departmental rules and office procedures; attends and provides input into team meetings.
• Maintains updated Rules and Procedures manuals; supervises children in the office to ensure their safety and provide personal needs; maintains inventory and orders supplies and forms.
• Completes and keyboards travel vouchers from handwritten materials, calculates and reviews to ensure accuracy, and returns to workers for review and signature.
• Maintains file copy of unit vouchers and forwards for payment processing; computes mileage and allowable per diem expenses; performs timekeeping functions as requested.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Job Requirements:

• Requires ability to pass a background check
• Requires ability to keyboard accurately at 45 wpm
• Requires working knowledge of legal, social, and medical terminology

Qualification & Experience:

• Requires knowledge, skill, and mental development equivalent to completion of high school
• Requires 2 years of office experience

Job Details:

Company: State of Illinois

Vacancy Type: Full Time

Job Location: Rock Island, IL, US

Application Deadline: N/A

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