State of Florida
Requisition No: 749923
Agency: Department of Health
Working Title: STAFF ASSISTANT – 64026842
Position Number: 64026842
Salary: $31,200- $33,721.74
Posting Closing Date: 10/12/2022
Duties include, but are not limited to, the following
This position reports to the Dental Executive Director in the Bureau of Family Health Services, Division of Community Health Promotion and provides direct staff support to professional staff within the Public Health Dental program as assigned .
Performs administrative and clerical functions including, assisting with grant application activities, scheduling meetings and/or web-conferences, preparing correspondence , monitoring and responding to email correspondence in program inboxes, developing meeting agendas and minutes, compiling information into logical formats (reports, memos, PowerPoint presentations, spreadsheets etc . ) ; participates in staff meetings and other Bureau and Division development activities .
Performs purchasing duties for the Dental program, including creating, monitoring, processing, approving, purchasing and payment of direct orders (DO’s) and commodity P-card purchases requiring use of MFMP, NextGen, Works, and FLAIR and ensuring compliance with established procedures. Collaborates with staff from various programs to assist with projects and assignments as they relate to processing purchase orders. Maintains logs of expenditures to assist in monthly reconciliations by staff. Serves as the purchasing subject matter expert for the program.
Responsible for program reports including, but not limited to: Daily Attendance Report; Maintains a yearly/ monthly calendar of deadlines assigned for programs (i.e . grant applications, project tasks, meetings and conferences, etc. in SMARTSHEET and program folders; Assists with travel arrangements for staff and processes travel authorizations and reimbursement in STMS or other designated travel system within required timeframes pursuant to department policies and procedures. Serves as the travel subject matter expert for the program.
Serves as receptionist. Assists external and internal customers , receives v i sitors , answers multi-line telephones and assists and works cooperatively with other support staff within the Bureau and/or the Division with telephones and/or other routine office duties, as needed .
Develops and maintains records, and other related materials for assigned programs . Proofreads and edits written materials for appropriate sentence structure, flow and grammar; formats written reports and processes for routing to supervisor(s) for approval. Makes copies of correspondence, properly routes correspondence per procedure, monitors correspondence routing, maintains files and other documents . Serves as the routing subject matter expert for the program . Prepares and maintains files and various databases; retrieves or reproduces documents, records and reports; and arranges for storage, as needed . Retrieves, date stamps and delivers incoming mail and packages appropriately to staff. Ensures shared office equipment is operational and supplied with needed materials . Performs other related duties and responsibilities as assigned or required .
Required Knowledge, Skills, And Abilities
Ability to collect, compile and organize files and records; knowledge of correct spelling, punctuation, and grammar; ability t o work with others and meet and deal with internal and external customers ; ability to work under pressure; ability to work independently; ability to prioritize, organize, and schedule work assignments ; ability to handle a multi-line telephone system; knowledge of and ability to use Microsoft Word, Excel and Outlook programs .
Minimum – High school diploma, experience in Word, Excel, Outlook.
Preferred – AA degree or higher. Working experience of 2 years or more.
Florida Department of Health Mission, Vision, and Values:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
To be the Healthiest State in the Nation.
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work
Public Health Dental Program
2585 Merchants Row Blvd. Tallahassee, FL 32399
The Benefits Of Working For The State Of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please Be Advised
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.