Friday , March 31 2023

School Business Administrator – State of RI Employment

Website State of Rhode Island

Job Description:

Support the Assistant Director of Finance & Operations with budget preparation for state, local, categorical, capital and grants funding sources. Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request. Supervise and support Business Office staff, including participation in the preparation and delivery of annual evaluations as applicable. Determine the expenditure coding for financial transactions so as to insure accurate capture of expenditures by funding source, line item and department. Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions. Oversee the Assistant Business Coordinator with Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants).

Job Responsibilities:

  • Oversee front desk operations, which includes telephone operator functions, visitor policies, and front desk safety protocols.
  • Oversee and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types.
  • Support the Assistant Director of Finance & Operations with budget preparation for state, local, categorical, capital and grants funding sources.
  • Oversee the Assistant Business Coordinator with Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I,
  • Title II, IDEA, Title IV, Perkins, as well as categorical and other grants).
  • Supply financial data support as may be requested relative to Davies’ teacher and teaching assistant contract negotiations.
  • Responsible for bus transportation arrangements, to include coordination with staff for the services needed for district transportation, in addition to the scheduling of buses for afterschool programs, site visits, athletics program, and summer programs.
  • Supervise and support Business Office staff, including participation in the preparation and delivery of annual evaluations as applicable.
  • Supervise and assist in processing purchase requisitions required to generate purchase orders.
  • Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions.
  • Determine the expenditure coding for financial transactions so as to insure accurate capture of expenditures by funding source, line item and department.
  • Prepare Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing National School Breakfast, Lunch and CACFP meals programs.
  • Review and code all general ledger transactions, creating a compatible file format needed to generate required Uniform Chart of Accounts (UCOA) reporting to the RI Department of Education.
  • Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request.

Job Requirements:

  • Demonstrated ability to support, lead and guide staff members on a daily basis included under the above supervisory responsibilities.
    roficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail.
  • Proficiency in, or ability to become proficient in: Accelegrants, RIFANS general ledger, BFM budget management system, OSP procurement system, and systems as may be implemented by the State for its agencies.
  • Ability to make oral and visual presentations.
  • Encourage a culture of learning that values mutual responsibility, life-long learning, diversity, and ethics, as well as personal and professional development.
  • Embrace and demonstrate collaboration and teamwork.
  • Develop a strong understanding of State of Rhode Island – Division of Purchases policies, procedures and regulations governing state agency procurements.
  • Strong verbal and written communications skills.
  • Solve complex problems and think rigorously and independently.
  • Must possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations.
  • Monitor and maintain an in-depth understanding of state-level policies, procedures, and communications of guidelines/mandates from key core state agencies including
  • RI Department of Education, Division of Purchases, Office of Budget & Management, etc. so as to consistently monitor for impacting policies, procedures and protocols.
  • Meet deadlines involving multiple concurrent tasks within time constraints.

Qualification & Experience:

  • Minimum of five (5) years’ experience in managerial and supervisory roles directly related to purchasing and procurements, budget creation, general ledger accounting and recording, financial reporting, as well as overall main office & central office duties within a school environment.
  • Experience supervising employees consisting of both unionized and non-unionized staff

Job Details:

Company: State of Rhode Island

Vacancy Type: Full Time

Job Location: Newport, RI, US

Application Deadline: N/A

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