Friday , March 31 2023

The Obama Foundation Jobs For Executive Assistant

Website Obama Foundation

Job Description:

As the first point of contact that external parties have with the Obama Foundation, the Executive Assistant is responsible for representing our values while providing exceptional administrative support to the Executive Vice President for External Affairs. You will ensure that the EVP can focus on their highest priorities, by helping with specific projects and administrative needs. You will assist with scheduling, travel arrangements, meeting and speaking engagement preparation and debrief, communications, and other administrative functions. The Assistant will also liaise with other departments across the Foundation on core projects and workstreams. You will report directly to the Senior Director.

Job Responsibilities:

  • Organize and manage systems for incoming requests for document review and approval
  • Ensure that the EVP is fully prepared for all meetings, speaking engagements and trips with agendas, bios, talking points, and background reading
  • Perform other duties as assigned
  • Coordinate any travel for the EVP, including booking travel and lodging
  • Support community engagement events by identifying participants, drafting and sending emails
  • Manage the EVP’s calendar, ensuring that they spend the majority of their time on their highest priorities and approve materials in a timely manner
  • Prepare memos, talking points, powerpoints, and other documents as necessary to brief the EVP
  • Conduct background research, as needed, and succinctly summarize findings on a timely basis
  • Ensure that all expense reimbursements and receipts are submitted accurately and on time

Job Requirements:

  • Exceptional project manager; track record of designing and implementing effective and efficient systems and processes that deliver excellent results
  • Highly organized, with track record of strong decision-making and completing short- and long-term responsibilities in a fast-paced, deadline-driven, high volume organization with discretion
  • Proficient with Google apps
  • Motivated by providing exceptional customer service; warm, friendly; anticipates needs, takes initiative, resourceful, problem-solver
  • Meeting preparation materials for the Executive Vice President, including agendas, background information, & bios
  • Operative meeting schedules for the Executive Vice President
  • Expense reimbursement reports
  • Highly efficient calendar management processes & procedures
  • Warm and efficient customer service for all people – internal and external – who have contact with the EVP’s team
  • Executive Vice President’s travel schedules

Job Details:

Company: Obama Foundation

Vacancy Type: Part Time

Job Functions: Information Technology

Job Location: Chicago, IL, US

Application Deadline: N/A

Apply Here